Industries · Manufacturing
Manufacturing
Three-way match across POs, GRNs and invoices, at plant volume.
The work
Three Documents That Never Quite Agree
Manufacturing payables is not a reading problem. It is a reconciliation problem, repeated at the scale of a plant's order book.
Volume
Order throughput
Plants run thousands of order lines a month against hundreds of suppliers, and every one of them eventually needs matching.
Volume
Goods received notes
GRNs captured from the paperwork the yard actually produces, including partial deliveries and over-receipts.
Reconciling
Unit conversion
Cases ordered against units invoiced, converted to a common basis before anything is compared.
Reconciling
Part cross-reference
Supplier part numbers resolved to your item master, so matching does not depend on both sides using your codes.
Control
Price tolerance
Variance measured against the band you allow, so a rounding difference does not stop a line and a real overcharge does.
Control
Plant cost centres
Entries coded to the right plant, line and cost centre, so production cost stays meaningful.
Matching
One Line, Three Descriptions
The order says one thing, the yard wrote another, and the supplier billed a third. All three are describing the same forty units.
One line, three documents · Illustrative example
Four cases against forty units is the same quantity once the pack size is known. That conversion is where most manual matching stalls.
Unit conversion
Cases, packs and singles reconciled to one basis.
Part numbers
Supplier codes cross-referenced to your item master.
Order amendments
Revisions tracked so the three-way match still holds.
The difference
Six Reasons a Plant's Match Fails
FAQ
Questions Teams Ask
Do the order, receipt and invoice have to arrive together?
No. Each is read and stored as structured data when it turns up, and the match runs when the last piece arrives — which in practice is usually the invoice, weeks after the delivery. Nothing waits on anything else being present.
How are partial and over-deliveries handled?
Received quantities accumulate against the order line. A delivery of 60 against an order of 100 leaves 40 open rather than closing the line, and an over-receipt is flagged against your tolerance instead of being silently accepted.
Our suppliers use their own part numbers. Is that a problem?
It is the normal case. Supplier codes are cross-referenced to your item master so the match works on the item rather than on both sides happening to use the same string. That cross-reference is built during onboarding and extended as new suppliers arrive.
Does this work with orders raised in SAP or Oracle?
Yes. Orders and receipts can be read from documents or taken directly from the ERP, and the finished entry is written back to it. Your ERP stays the system of record; what changes is the matching work in between.
Keep reading
Related Capabilities
Purchase Order Processing
How orders are read and shaped for the match.
Read more →AP Automation
The payables cycle the matched invoice enters.
Read more →Procure-to-Pay
The full commitment cycle, requisition to payment.
Read more →Industries
How the other four sectors run the same runtime.
Read more →Next step
Bring the Match That Keeps Failing
An order, its deliveries and the invoice. The interesting part is always why the three disagree.